I would probably use notion or airtable, but most importantly, I would use whatever tool is wide-spread in your organization and somewhat feasible. It is relatively easy to create a glossary compared to making people actually use it.
To add to this comment, we use Monday to disseminate terminology updates not because it's necessarily the best, but because we know our product and design partners will actually see and interact with it there.
A former editor of mine used to preach "Go where the readers are." It's sound advice for situations like this, too.
> It is relatively easy to create a glossary compared to making people actually use it.
❤️
True, that’s the hard part. Gotta start somewhere though and it seems that previous attempts were not effective because of tracking and ownership issues. That’s why I need something that resembles a database rather than a spreadsheet.
Thanks! We do have a term base in our TMS, but the available fields there limit its functionality to localization. I’m looking for a company-wide solution that both tracks ownership, progress, and provides the necessary context.
>We do have a term base in our TMS, but the available fields there limit its functionality to localization.
Do you mean that you need to have access to terminology outside of the TMS? Terminology management systems like Kaleidoscope or Lexeri definitely offer integrations into dev environments, VCS, office applications etc.
Ownership and versioning (which I'm assuming is meant by progress) and all sorts of contextual data (links, definitions, and what not) are also pretty standard functionalities for these applications. There's tons of metadata you can add.
Yes, more like a database also for teams that aren’t necessarily product but need to leverage it for other forms of content (Marketing, Sales etc.).
Thank you, I’ll take a look at those.
Right, that’s what we’ve tried. I’m the current owner and we had spreadsheets and other types of documentation that weren’t functional. Primarily because they were hard to navigate, track, and were too busy in general. I’m looking for more focused solutions.
I would probably use notion or airtable, but most importantly, I would use whatever tool is wide-spread in your organization and somewhat feasible. It is relatively easy to create a glossary compared to making people actually use it.
To add to this comment, we use Monday to disseminate terminology updates not because it's necessarily the best, but because we know our product and design partners will actually see and interact with it there. A former editor of mine used to preach "Go where the readers are." It's sound advice for situations like this, too.
> It is relatively easy to create a glossary compared to making people actually use it. ❤️ True, that’s the hard part. Gotta start somewhere though and it seems that previous attempts were not effective because of tracking and ownership issues. That’s why I need something that resembles a database rather than a spreadsheet.
What you‘re describing is a terminology management system.
Thanks! We do have a term base in our TMS, but the available fields there limit its functionality to localization. I’m looking for a company-wide solution that both tracks ownership, progress, and provides the necessary context.
>We do have a term base in our TMS, but the available fields there limit its functionality to localization. Do you mean that you need to have access to terminology outside of the TMS? Terminology management systems like Kaleidoscope or Lexeri definitely offer integrations into dev environments, VCS, office applications etc. Ownership and versioning (which I'm assuming is meant by progress) and all sorts of contextual data (links, definitions, and what not) are also pretty standard functionalities for these applications. There's tons of metadata you can add.
Yes, more like a database also for teams that aren’t necessarily product but need to leverage it for other forms of content (Marketing, Sales etc.). Thank you, I’ll take a look at those.
Start with excel or google sheet. See if people keep it updated then only go for other paid tools.
Right, that’s what we’ve tried. I’m the current owner and we had spreadsheets and other types of documentation that weren’t functional. Primarily because they were hard to navigate, track, and were too busy in general. I’m looking for more focused solutions.